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Top 7 SAP Workload Automation Software & Use Cases in 2024

According to the SAP Corporate Fact Sheet, 99 of the top 100 organizations worldwide use SAP for enterprise resource planning (ERP). These customers account for 87% of the total global commerce.1. It is common for SAP users to use non-SAP systems in parallel for enterprise resource management. However, the parallel use of these systems can lead to efficiency issues in workload management.

Workload automation tools are great solutions to solve this challenge. The practice of employing software to schedule, initiate, and monitor business workflows and transactions across physical, virtual, and cloud systems is known as workload automation. SAP workload automation is one of the common use cases of workload automation technology

Top 7 SAP Workload Automation Software

RunMyJobs by Redwood4.6/5 based on 197 reviews
ActiveBatch4.6/5 based on 330 reviews
Fortra’s JAMS4.5/5 based on 223 reviews
Stonebranch4.3/5 based on 79 reviews
Control-M4.2/5 based on 159 reviews
IBM Workload Automation4.0/5 based on 32 reviews

Read our article for a detailed comparison of SAP job scheduling software.

What is SAP workload automation?

Workload automation integration into SAP allows business managers to:

  • Schedule non-SAP jobs without a problem, 
  • have centralized control over all the tasks within the SAP environment, 
  • create error-free business processes. 

Built-in tools in SAP Solution Manager and SAP Business Warehouse software hinder centralized control over all workloads’ scheduling, as they do not support Non-SAP system jobs. Employees need to switch between their scheduling tool and SAP to streamline the workload. Manual work increases the time spent on the task and hampers audit trail documentation as the employees complete the jobs in different interfaces.

RunMyJobs by Redwood allows SAP users to maintain a clean core thanks to direct integrations to SAP ECC, SAP S/4HANA and BTP, numerous out-of-the-box SAP wizards and templates for swift automation development. RunMyJobs enables end-to-end process automation, control and visibility with real-time monitoring, predictive SLA notification and management.

Top 7 use cases of workload automation in SAP

  1. Scheduling and Automation: Enterprises can automate the scheduling and planning of night tasks with workload automation to decrease labor costs. For example, hospitals can use workload automation to receive patients at night, make appointments, check empty beds, handle invoices and payments, etc. 
  2. Central Governance: Workload automation enables organizations to ensure centralized, comprehensive governance, planning, and monitoring of the business workloads.
  3. Control SAP and Non-SAP jobs from a single point: A central control point enhances the scheduling efficiency of both SAP and non-SAP system jobs. It allows businesses to integrate SAP and Non-SAP workloads and provides better end-to-end monitoring and scheduling processes across the enterprise. Transmitting information between SAP and non-SAP systems for efficient day-to-day transactions is a critical part of the process.
    • For example, Non-SAP tools may be used in manufacturing planning to improve the company’s production process and shop floor operations. Meanwhile, different departments, such as sales, purchase, and warehouse management, may use SAP jobs. Without workload automation, non-SAP systems would miss critical information about the type and amount of the product to be produced, as it is SAP systems that estimate demand based on the number of orders. SAP systems would also lack critical information about the inventory of the product to finalize their job. 
  4. Facilitates interdepartmental data access and transfer: Workload automation enables SAP professionals to analyze data from across the enterprise without extracting data from different non-SAP systems. 
  5. Incident response automation: Employees no longer need to prepare and execute response templates based on the situation. Workload automation schedules safety responses based on a specific trigger and removes manual labor. Such automation prevents incidents before they become critical. 
  6. Job duration estimation: Some workload automation tools can estimate the job duration through machine learning based on previous data. Better assessment of job duration helps with planning and increases efficiency overall.
  7. Job documentation: SAP and workload automation integration streamline the systematic updating of task documentation and information to guarantee that issues are tracked and resolved quickly. 

ActiveBatch allows businesses to enhance their SAP scheduling capabilities through event-driven job processing and a seamless low-code interface. The automation tool can optimize job scheduling in SAP by integrating SAP and non-SAP tasks with a cloud-native workload automation platform.

Epson, a multinational electronics company, used Redwood services to integrate their SAP and non-SAP job scheduling, control, and monitoring. As a result, they could reduce the time spent on processing from 14 hours to 8 hours and save 10.5 days every quarter that was otherwise spent on daily administration.

What is the difference between SAP Process Automation and SAP Workload Automation?

While similar in their goal of automating tasks and processes, SAP Process Automation and SAP Workload Automation differ significantly in their focus and application areas.

SAP Process Automation is more aligned with automating and optimizing business processes involving user interactions and decision-making workflows. On the other hand, SAP Workload Automation is more focused on automating IT and system-level tasks, ensuring efficient and reliable IT operations. Both play critical roles in digital transformation but target different aspects of an organization’s operations.

Top 7 Benefits of SAP Workload Automation

  1. Increased efficiency through business agility: Integrating workload automation into your SAP systems will improve overall workload management. Administrators will have access to monitor and schedule across the enterprise regardless of the type of job. 
  2. Customer satisfaction: Increased efficiency in enterprise resource planning shortens the time it takes the company to respond to customer needs.  
  3. Comprehensive audit trails under a single interface: As workload automation schedules all the tasks from a single point of control, such an arrangement makes it possible to gain better insights through audit trails.
  4. Optimized Resource Usage: By managing and scheduling workload automatically, SAP Workload Automation ensures optimal use of resources, preventing the system from being overloaded at peak times and underutilized at off-peak times.
  5. 24/7 Operation: SAP Workload Automation can keep processes running 24/7, even when no human operators are available, ensuring continuous business operation and service availability.
  6. Enhanced Reliability: It ensures business processes run as expected, increasing the overall reliability of your operations. It can also detect and resolve issues before they become critical, thereby preventing disruptions and maintaining the smooth functioning of the system.
  7. Compliance: With the use of automation, there’s a reduction in manual errors and a more accurate record-keeping system in place. This can support the company’s compliance efforts, especially those that are regulated or audited.

Frequently Asked Questions (FAQ) SAP Workload Automation

Why is workload automation important for SAP systems?

Workload automation is crucial for timely data processing, optimal resource utilization, and the smooth functioning of SAP modules like SD, MM, and FICO. It allows organizations to maximize ROI by reducing manual work and enabling 24/7 operations.

Is SAP workload automation software compatible with other systems?

Yes, many workload automation solutions offer compatibility with various systems and databases, allowing for integration beyond just SAP modules. This enables more comprehensive and coordinated automation strategies.

How does workload automation enhance SAP performance?

Workload automation ensures that tasks are performed at the optimal time and with the necessary resources, reducing bottlenecks and system downtime. This leads to faster data processing and more efficient operations.

What should I consider when choosing a workload automation solution for SAP?

Factors to consider include scalability, ease of use, compatibility with existing systems, and the ability to integrate with various SAP modules. Cost and vendor support are also important considerations.

Are there any security risks associated with workload automation in SAP?

While workload automation minimizes the risk of human error, choosing a solution that complies with security standards to safeguard against unauthorized access and data breaches is crucial.

Can workload automation software handle SAP updates and upgrades?

Most modern workload automation solutions are designed to adapt to changes in the SAP environment, including updates and upgrades. However, it’s advisable to consult the vendor to ensure compatibility.

What is SAP Cloud Automation?

SAP Cloud Automation refers to the technologies and processes used to automate tasks, workflows, and operations within the SAP Cloud environment. This includes automating the deployment, management, and scaling of applications and resources on SAP’s cloud platform.

What is the difference between SAP Signavio Process and SAP Workload Automation?

SAP Signavio Process and SAP Workload Automation (WLA) serve different but complementary roles in business operations. SAP Signavio is focused on business process management, offering tools for visualizing, analyzing, and optimizing business processes to enhance efficiency and decision-making.

In contrast, SAP WLA is dedicated to the automation of routine tasks and processes, both in SAP and non-SAP environments, ensuring their efficient, consistent execution. While Signavio aids in improving how business processes are designed and function, WLA automates and streamlines the execution of these processes, reducing manual effort and increasing operational reliability.

What is SAP Automation?

SAP Automation refers to the use of various technologies and tools to automate business and IT processes within the SAP environment.
Automation in SAP can take several forms, including:

Business Process Automation: Automating routine tasks within SAP to improve efficiency and reduce manual errors. This includes automating processes like data entry, report generation, and transaction processing.
Robotic Process Automation (RPA): Using software robots or ‘bots’ to replicate a human’s actions interacting with the SAP system’s user interface. RPA is often used for repetitive, rule-based tasks that require interaction with multiple IT systems.
Workflow Automation: Streamlining complex business processes by automating workflow, which involves the integration of various tasks performed by different users or departments.
Test Automation: Automating the testing of SAP applications to ensure they function as intended during and after updates or modifications. This is critical for maintaining system integrity and performance.
Data Migration and Integration Automation: Automating the process of migrating data from legacy systems to SAP, as well as integrating SAP with other systems and applications within the organization.

For more on Workload Automation:

If you believe your business can benefit from a workload automation solution, check out our data-driven list of workload automation software

For guidance on how to choose the right solution:

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Access Cem's 2 decades of B2B tech experience as a tech consultant, enterprise leader, startup entrepreneur & industry analyst. Leverage insights informing top Fortune 500 every month.
Cem Dilmegani
Principal Analyst
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Cem Dilmegani
Principal Analyst

Cem has been the principal analyst at AIMultiple since 2017. AIMultiple informs hundreds of thousands of businesses (as per similarWeb) including 60% of Fortune 500 every month.

Cem's work has been cited by leading global publications including Business Insider, Forbes, Washington Post, global firms like Deloitte, HPE, NGOs like World Economic Forum and supranational organizations like European Commission. You can see more reputable companies and media that referenced AIMultiple.

Throughout his career, Cem served as a tech consultant, tech buyer and tech entrepreneur. He advised businesses on their enterprise software, automation, cloud, AI / ML and other technology related decisions at McKinsey & Company and Altman Solon for more than a decade. He also published a McKinsey report on digitalization.

He led technology strategy and procurement of a telco while reporting to the CEO. He has also led commercial growth of deep tech company Hypatos that reached a 7 digit annual recurring revenue and a 9 digit valuation from 0 within 2 years. Cem's work in Hypatos was covered by leading technology publications like TechCrunch and Business Insider.

Cem regularly speaks at international technology conferences. He graduated from Bogazici University as a computer engineer and holds an MBA from Columbia Business School.

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