Compare Top 20 Project Management AI Tools by Price ['25]

For the past decade, AIMultiple has been testing a range of project management AI tools. Drawing from this experience, we have evaluated the leading project management tools with AI capabilities, as well as AI tools that can enhance project management processes. Click the links below to explore the relevant sections for:

• Project management tools with AI features
• AI tools for project management tasks

Software		Best for
1.	Slack	Real-time communication
2.	Asana	Workflow automation and project monitoring
3.	Basecamp	All-in-one project and communication management
4.	Miro AI	Visual project planning
5.	Zapier	Workflow automation and team communication

1.

Slack

Real-time communication

2.

Asana

Workflow automation and project monitoring

3.

Basecamp

All-in-one project and communication management

4.

Miro AI

Visual project planning

5.

Zapier

Workflow automation and team communication

What is AI project management?

AI project management leverages artificial intelligence to streamline planning, execution, and monitoring of projects. It uses machine learning and data analytics to forecast risks, optimize resource allocation, and automate repetitive tasks. AI project management tools integrate these advanced algorithms to assist project managers, enabling:

• Real-time insights
• Automated scheduling
• Predictive analytics 
• Data-driven decisions 
• Maintain agility throughout the project lifecycle. 

Project management tools with AI features

These are project management tools that offer AI features, sorted based on their ratings from B2B review platforms:

Rating information is gathered from trusted B2B review platforms, such as G2 and TrustRadius. Several well-known project management tools are not included in this article, as they do not explicitly mention AI features or integrations with AI tools designed to support project managers. Additionally, tools with fewer than 100 reviews have been excluded from the analysis.

Here’s the comparison of some of these tools:

1. Slack

Slack is a communication tool that integrates with project management tools for immediate task action and real-time messaging.

AI features:

• Thread summaries and automated messages
• Communication and quick task action alerts

Pricing:

• Free plan available
• Pro: $8.25/user/month (billed annually)
• Business: $14.10/user/month (billed annually)

Pros

• Users find communication through Slack easier than email and appreciate the usage of private and public channels, with the integration of various plugins.
• Users also value the ability to integrate with other tools such as Google Calendar, Google Docs, Zapier, and more, and the capability to automate routine tasks with Workflow Builder.

Cons

• Users report issues with message tracking, notifications, and difficulties in thread management.
• Technical problems such as slow loading times, occasional shutdowns, and limited storage in the free version have been mentioned by users.

2. Trello

Trello is a simple project management tool, known for its intuitive design and ease of use.

AI features:

• Strategy AI to prioritize tasks
• Visual project boards with easy task management

Pricing:

• Free plan available
• Standard: $5/user/month (billed annually)
• Premium: $10/user/month (billed annually)
• Enterprise: from $17.50/month including more than 50 user

Pros

• Users find Trello’s collaboration capabilities, such as assigning tasks to individuals and integration with other apps, beneficial for organizational efficiency.

Cons

• Some users reported issues with Trello’s user interface, such as difficulties with text formatting within card descriptions, trouble adding text under uploaded images, and problems with certain features like hashtag usage.
• Users perceive Trello’s scalability and advanced features to be limited, especially for larger, more complex projects and for developer teams, and they find the lack of customization options restrictive.

3. Asana

Asana is a project management tool with AI features focused on workflow automation, planning, and project monitoring.

AI features:

• Workflow automation for repetitive tasks
• AI-driven insights for project managers
• Planning, summaries, and content edits via Asana intelligence
• Integrations with numerous apps

Pricing:

• Free for individuals
• Starter: $10.99/user/month (billed annually)
• Advanced: $24.99/user/month (billed annually)

Pros

• Asana users appreciate its capacity to integrate with other software like Slack, CRM and time-tracking tools
• The product provides useful features such as task dependencies, custom fields, and automation of recurring tasks.
• Users find Asana intuitive and easy to use, with valuable options for different project views, cross-collaboration, and the ability to handle projects of varying scales.

Cons

• Users perceive Asana’s task creation, time tracking, and scheduling capabilities as insufficient and complicated.
• Users have concerns about Asana’s notification system, lack of customization options, and challenges.

4. Basecamp

Basecamp is an all-in-one project management solution that integrates various communication and document management tools.

AI features:

• Project performance tracking with “Move the Needle”
• Alerts for at-risk projects
• Centralized communication and file storage

Pricing:

• Standard: $15/user/month
• Unlimited pro plan: $299/month (for 20+ members)

Pros

• The platform enhances task tracking, team performance monitoring, and facilitates easy communication.
• Users highlight the ease of organizing meetings with scheduling tools and appreciate the insightful dashboard.

Cons

• Integration with applications like Microsoft Teams requires an independent platform.
• Basecamp lacks capabilities in document editing, particularly in formatting.

5. Jira

Jira is a project management tool, offering issue tracking, sprint planning, and workflow automation to streamline development processes.

AI features:

• Agile task management: AI-driven prioritization helps streamline tasks and optimize sprint planning.
• Predictive analytics: Uses historical data to predict project timelines and outcomes, helping teams stay ahead.
• Automated workflow: Customizable automation rules reduce manual tasks and improve team productivity.

Pricing:

• Free plan: Limited to 10 users with basic features for small teams or individual projects.
• Standard: $7.53/user/month when billed annually.
• Premium: $13.53/user/month when billed annually.
• Enterprise: Custom pricing based on company size and needs, with advanced features like data security and scaling options.

Pros

• Users find Jira beneficial for planning and tracking in agile environments, praising its clear overview of sprints and team performance.
• Jira facilitates easy integration with tools like Github, has advanced filters, and offers customization options, including the addition of user-specific fields.

Cons

• Users find Jira’s search filters and reporting functions challenging and the interface intimidating for those unfamiliar with tech applications.
• The system requires dedicated administration to avoid misconfiguration and its document management forces users to navigate to a separate page, which interrupts workflow.
• Users express frustration with the complexity of customization and steep learning curve.

6. Smartsheet

Smartsheet is a dynamic work management platform that utilizes AI to enhance project forecasting, task automation, and resource management.

AI features:

• Predictive analytics to leverage historical data to forecast project outcomes and timelines.
• Automated task tracking to streamline monitoring and management of tasks across projects.
• Resource management to provide data-driven recommendations to optimize resource allocation.

Pricing:

• Individual: Starts at $9 per user/month for single users with basic needs.
• Business: Starts at $19 per user/month for more comprehensive features.
• Enterprise: Custom pricing is provided based on organizational scale and requirements.

Pros

• Users appreciate Smartsheet’s intuitive interface, varşous templates, and easy setup process for project management.
• Smartsheet’s collaboration features, including real-time sharing and custom access controls, along with its tracking capabilities for task dependencies and project progress, are highly valued.

Cons

• Users find Smartsheet’s dashboard graphs, color-filtering, and instant data save functionalities inflexible and limiting.
• Several users expressed dissatisfaction with Smartsheet’s notification system, resource scheduling, and complex user-interface that requires training.

7. Monday

Monday is a project management tool with robust AI features for task generation and content creation.

AI features:

• AI-assisted task list generation
• Generative AI for writing, summarizing, and creating emails
• Reports for work performance insights (Enterprise plans)

Pricing:

• Free for 3 seats and 3 boards
• Basic: $9/month (billed annually)
• Standard: $12/month (billed annually)
• Pro: $19/month (billed annually)

Pros

• Integration capabilities with other software and mobile access provide versatility for managing sales opportunities.
• The platform’s user-friendly design and visual interface simplifies task assignment, collaboration, and tracking progress.

Cons

• Users find the interface cluttered when managing large numbers of customers and contacts, and integrations are not synced in real time.
• Users report issues with email tracking and management, and feel some features are underutilized due to insufficient training and unclear instructions.

8. ClickUp

ClickUp is an AI-powered project management tool offering customization and affordability for teams of all sizes.

AI features:

• Content writing, editing, and tone adjustment
• AI summarization for content and meetings
• Translation for remote teams
• Customizable interface and workflows

Pricing:

• Free plan available
• Unlimited: $7/month (billed annually)
• Business: $12/month (billed annually)
• Enterprise: Custom pricing 

Pros

• ClickUp’s interface is highly appreciated for its design and intuitive organization of tasks, and its compatibility across various platforms.
• The software’s integration capabilities with other apps, customization options, and task tracking features facilitate are evaluated as efficient for project management.

Cons

• Some users complain that customer support is not available 24/7 and cancellation process is reported as difficult, requiring owner intervention.
• Users noted slow performance, lack of customization for statuses, and confusing relationship between lists, boards and tasks.

9. Notion

Notion is a solution that can store business resources and complement project management systems, not primarily for task management.

AI features:

• Knowledge bases and wikis for businesses
• Generative AI for writing basic documents
• “Ask Notion” virtual assistant for guidance

Pricing:

• Free plan available
• Basic: $9.50/month (billed annually)
• Business: $14/month (billed annually)
• Enterprise: Custom pricing

Pros

• Users appreciate Notion for its AI assistant, helping them organize tasks and improve their work-life balance.
• Notion’s integration capabilities with other systems and its user-friendly interface were highly praised.
• The AI features, particularly in assisting with writing and searching documents, were highlighted by many users.

Cons

• Users mentioned Notion’s tables and databases can be confusing and inflexible, impacting customization and usage.
• Some users found limitations with the AI-assisted search feature and the performance of the platform for large tasks.

10. Wrike

Wrike is a project management platform that leverages AI to streamline workflow management and improve team collaboration.

AI features:

• Smart task assignment to use AI to automatically assign tasks based on team availability and skill sets.
• Project risk assessment to analyze project data to predict and highlight potential risks.
• Resource management to optimize the allocation of resources to keep projects on track.

Pricing:

• Free version: Available for small teams with basic features.
• Professional: $9–10 per user/month for mid-tier options when billed annually.
• Business:$24–25 per user/month for higher-tier plans when billed annually.
• Enterprise options: Custom pricing is available for larger organizations with more advanced needs.

Pros

• Users appreciate the quick, easy creation and tracking of invoices, option for partial payments, and multi-currency support.
• The software is praised for its affordability, mobile accessibility, and integration with various apps and platforms.

Cons

• Customer service is often described as unresponsive and the verification process as lengthy and difficult.
• Despite its features, users find the interface confusing and invoice customization limited.

11. Airtable

Airtable blends the familiarity of spreadsheets with a database, enhanced by AI for task tracking and workflow automation.

AI features:

• Data-Driven Task Tracking: AI-powered suggestions help organize and manage tasks effectively.
• Workflow Automation: Automates repetitive processes and streamlines data entry.
• Smart Resource Allocation: Provides insights to allocate team resources efficiently.

Pricing:

• Free: Offers basic functionality with record and feature limits.
• Team: $20/user/month when billed annually
• Business: $45/user/month when billed annually
• Enterprise: Custom pricing is offered based on the organization’s needs.

Pros

• Airtable offers easy creation of tables and customizable fields, various views, and useful filters for content management.
• It supports collaborative work and project management, and allows for real-time tracking and modification based on user needs.

Cons

• Users found Airtable’s interface complex, leading to difficulties in creating simple organizational charts and managing data relationships.
• Users experienced issues with software integrations, felt overwhelmed by abundant features, and reported difficulties with document attachment functionality.

12. Loom

Loom is a video tool for asynchronous communication, useful for training, meetings, and project updates.

AI features:

• Screen recording with video and selfie camera
• AI-generated video titles, summaries, and task lists

Pricing:

• Free for 25 videos
• Business: $15/user/month
• Business + AI: $20/user/month
• Enterprise: Custom pricing

Pros

• Loom is appreciated for its simplicity in creating and sharing short video messages, screen recording, and teleconferencing capabilities.
• Users highlight the usefulness of Loom in different scenarios such as explaining complex ideas, teaching, client briefing, and internal communication.

Cons

• Some users find bugs, such as the GIF feature not working or the download button not showing up, and the lack of a scheduling function for online meetings.
• Customers have reported difficulty in managing file structure for completed videos, frequent error messages, and the need for constant app updates.

13. Scoro

Scoro is an all-in-one business management solution that integrates project management with financial forecasting and time-tracking utilizing AI.

AI features:

• Intelligent Reporting: Automatically generates detailed and actionable reports.
• Financial Forecasting: Uses AI to predict budgetary trends and financial risks.
• Time-Tracking Automation: Simplifies tracking of time spent on tasks, ensuring accurate project billing and resource allocation.

Pricing:

• Standard Plans: Start at around $26 per user/month for core functionalities.
• Advanced/Enterprise Plans: Available on a custom basis to meet more complex business needs.

Pros

• Scoro is noted for its simplicity and user-friendly design.
• Users appreciate the customizable nature of every activity in Scoro.

Cons

• Some users report that the initial setup of Scoro can be challenging due to the extensive customization options. 

14. Quickbase

Quickbase is a work management platform designed to help businesses streamline and automate complex workflows, projects, and data management.

AI features:

• Smart builder to automate app creation based on user needs.
• AI-powered reports to generate personalized report recommendations.
• AI pipelines to automate workflows across data and tasks.
• Data analyzer to provide insights and predictions from data patterns.
• Ask Quickbase AI: Answers data-related queries instantly.
• Data scanner: Ensures data compliance and security.

Pricing

• Team: $35/user/month (min 20 users, annually priced).
• Business: $55/user/month (min 40 users, annually priced).
• Enterprise: Fully customizable pricing.

Pros

• Quickbase allows for fast setup, dynamic report generation, and offers an easy-to-use notification system to alert users.
• Quickbase enables detailed data analysis, business reporting, and custom application building with a simple and straightforward user interface.

Cons

• Users report limitations in Quickbase’s dashboard copy and filter application features, default color customization, and detailed branding options.
• Users also noted issues with mobile interface, management of tables with many fields, screen layout, group permissions, and limitations on form rules and data storage.

15. Forecast

Forecast is an AI-powered project management platform designed to optimize project planning, resource allocation, and timeline predictions.

AI features:

• AI-Powered Project Forecasting: Analyzes historical data and real-time metrics to predict project timelines and identify potential bottlenecks.
• Automated Scheduling & Resource Allocation: Dynamically matches team availability and skill sets to project tasks, ensuring efficient resource use.
• Predictive Analytics: Provides detailed insights into project performance, budget forecasts, and risk factors.
• Integrated Time Tracking: Automates time logging to streamline project budgeting and progress monitoring.

Pricing:

• Custom pricing is available for larger teams or those with more complex project management needs.

Pros

• Users appreciate Forecast’s time-saving project organization and prioritization capabilities, and its multifaceted functionality.
• The platform is praised for its intuitive design, user-friendly interface, and effective customization, aiding in project and resource management.

Cons

• Users find Forecast’s reporting lacking and suggest improvements such as time filters for graphs and detailed totals for project milestones.
• Customers experience issues with task tracking, such as difficulty locating specific tickets and inability to fully pause the timer.

AI tools for project management tasks

These tools don’t specifically focus on project management, but they offer AI features that can be adapted to various aspects of project management.

16. ChatGPT

ChatGPT is an advanced AI language model developed by OpenAI. It can generate human-like text, answer queries, assist with creative tasks, and automate communication. Integrated with various tools, it can enhance productivity, decision-making, and team collaboration.

Features

1. Natural Language Processing (NLP) that understands and generates human-like responses based on a wide range of input.
2. Contextual understanding that can retain context across conversations, making interactions more personalized and relevant.
3. Creative content generation that can assist in brainstorming, writing reports, drafting emails, and generating project-related content.
4. Multi-step reasoning that analyzes complex queries and provides logical, coherent responses.
5. Integration with tools that works seamlessly with other tools like Slack, Jira, and Google Workspace for task management and communication.

Project management capabilities

1. Task automation to Automate routine tasks like drafting emails, summarizing reports, and creating meeting agendas.
2. Team collaboration to assist in drafting clear communications for team members, ensuring alignment and minimizing misunderstandings.
3. Progress tracking to summarize project updates, track milestones, and suggest next steps based on provided data.
4. Risk identification to analyze project data and flags potential risks or issues, helping to mitigate project delays.
5. Knowledge base creation to organize and synthesize information from past projects to help inform new ones, creating a centralized knowledge repository.

Pricing

• Free: $0/month for limited access to GPT-4o mini, web search, and basic features.
• Plus: $20/month for access to advanced models, extended limits, and priority access during high-demand periods.
• Pro: $200/month for unlimited GPT-4o access, advanced features, and deep research tools.
• Team: $25/user/month (annually) for collaborative tools, higher message limits, and secure team workspace.
• Enterprise: Custom pricing for enterprise-level features, compliance tools, and dedicated support.

17. Gemini AI

Gemini AI is an advanced language model developed by Google. It is designed to understand and generate human-like text, which can be leveraged across various applications, including project management. Unlike some traditional tools, Gemini offers deep integration with Google Workspace (Gmail, Docs, Sheets) and goes beyond by embedding into other business systems.

Features:

• Advanced language understanding  to generate human-like text, translates languages, and integrate with Google Workspace.
• AI-powered summarization  to condense documents, emails, and report into key takeaways.
• Risk assessment & mitigation to identify risks based on project data and suggest mitigation strategies.
• Progress tracking to analyze project timelines and generate status reports.
• Communication assistance to draft emails, reports, and stakeholder updates with tailored messaging.

Project management capabilities:

1. Planning & organisation that helps translate project goals into SMART goals, breaks down tasks, and estimates time and effort required.
2. Progress tracking that generates drafts for reports, summarises data, and provides insights to monitor project progress.
3. Risk assessment & mitigation that identifies risks and dependencies from project data, helping to create mitigation plans.
4. Communication & collaboration that drafts emails, memos, and reports tailored to stakeholders. Analyzes past communications to spot potential conflicts.
5. Research & brainstorming that boosts creativity by providing industry best practices, case studies, and resources for brainstorming.

Pricing:

Google Gemini AI is available in Google Workspace plans with AI-powered features. Enterprise plans offer advanced capabilities.

18. Zapier

Zapier is an automation tool that connects over 7,000 apps, streamlining workflows by automating repetitive tasks and reducing manual work across various tools.

Features:

• AI integration to integrate with AI tools (like OpenAI) to summarize project statuses and share updates with stakeholders.
• Custom logic to allows setting filters and paths to automate complex workflows and task routing.
• Task automation to automate task creation, reminders, and update based on triggers from other apps.

Project management capabilities:

• Automated task creation: Automatically creates tasks in project management tools (e.g., Asana, Jira) based on inputs like meetings or calendar events.
• Task assignment: Routes tasks to the correct team members using custom filters and logic.
• Progress tracking: Centralizes project updates from multiple sources to keep the team informed.
• Project reminders: Sends automated updates and flags risks early.
• Template usage: Pre-configured templates (e.g., Project Plan, Client Intake Form) help streamline workflows.

Pricing:

• Free Plan: Limited to 100 tasks/month.
• Professional: $19.99/month, includes 750 tasks/month.
• Team: $69/month, includes 2,000 tasks/month and advanced features.
• Enterprise: Custom pricing for unlimited users and tasks

19. Miro AI

Miro is an online collaboration platform for distributed teams, offering a digital whiteboard to brainstorm, plan, and execute projects in real time. Miro’s AI streamlines tasks, enhances collaboration, and accelerates project timelines.

Features:

1. Create with AI to generate documents, diagrams, and images from ideas.
2. AI sidekicks to get expert advice tailored to your project.
3. AI shortcuts  to automate workflows like turning brainstorms into reports.
4. AI-powered clustering  to organize sticky notes by sentiment or keywords.
5. AI text editing to improve clarity, grammar, tone, and translations.

Project management capabilities

• Real-time collaboration that facilitates team collaboration through digital whiteboards, allowing multiple stakeholders to brainstorm, plan, and visualize tasks.
• Mind mapping & workflow visualization that helps map out tasks, visualize workflows, and brainstorm ideas with the help of AI-assisted tools.
• Task management integration that syncs with project management tools like Asana and Jira, ensuring tasks are updated in real-time.
• Collaboration in meetings that enables collaboration during project kick-offs and progress meetings with AI-enhanced brainstorming and task tracking.

Pricing:

• Free: Basic features for individuals/small teams.
• Starter: Start at $8/month per member for advanced collaboration tools.
• Business: Start at $16/month per member for enhanced security and control.
• Enterprise: Custom pricing for full-scale solutions with compliance features.

20.Otter AI

Otter.ai is an AI-powered transcription and meeting assistant designed to streamline project management by automating note-taking, summarization, and collaboration. Otter.ai reduces manual work, improves meeting productivity, and ensures critical insights are captured.

Features:

1. AI meeting assistant to join Zoom, Google Meet, and Microsoft Teams, automatically transcribing meetings, extracting key points, and generating summaries.
2. Automated follow-ups to draft emails and identify action items to ensure smooth communication.
3. Predictive snalytics to detect patterns to anticipate project roadblocks and delays.
4. Task sutomation to track progress, update timelines, and send reminders based on real-time inputs.
5. Seamless collaboration to integrate with project tools to enhance workflow efficiency.

Project management capabilities

• Automated meeting notes that transcribes meetings in real-time and summarizes key takeaways, action items, and follow-up tasks.
• Integration with communication tools that integrates with platforms like Zoom, Google Meet, and Microsoft Teams, making meetings more efficient.
• Task & reminder automation that sends automated reminders, ensures tasks are followed up, and keeps projects on track.
• Collaboration & communication that helps maintain clarity in communication and manages follow-up actions after meetings.

Pricing:

• Basic: Free plan with limited transcription minutes.
• Pro: Start at $8.33/month per member for advanced features for professionals.
• Business: Start at $20/month per member for team collaboration tools.
• Enterprise: Custom pricing for organizations.

Benefits of AI project management tools

The benefits of using AI-driven project management tools include:

• Efficient resource allocation: AI project management software analyzes project requirements, team skills, and resource availability to optimize managing projects.
• Automated task management: By implementing AI to automate repetitive tasks and routine tasks, task managers can manage tasks more efficiently.
• Enhanced decision-making: AI leverages predictive analytics and machine learning to extract actionable insights, supporting the development team in making informed decisions.
• Improved communication: Automated updates and real-time dashboards keep the team up to date with all the tasks, improving collaboration and transparency.
• Focused workflows: Implement AI to automate repetitive tasks, allowing teams to concentrate on strategic initiatives.

Explore process KPIs to understand how AI-driven project management tools can improve processes and workflows.

Use cases of AI project management tools

Here are some applications of AI project management tools:

• Software development: Development teams use AI project management software to streamline scheduling, progress tracking, and overall task management.
• Risk management: AI predicts potential issues and anomalies, helping managers mitigate risks proactively.
• Time & task optimization: Automated task management optimizes timelines and manages tasks efficiently, reducing delays in routine tasks.
• Enhanced collaboration: Digital dashboards and AI-powered chatbots facilitate clear communication, ensuring every team member stays team up to date.
• Project coordination: Managers use AI project management software for managing projects, ensuring every task is tracked.
• Routine process automation: Automate routine tasks to improve productivity and reduce errors.

Check out the links for broader AI use cases in various industries and business functions and real-life examples of large language models.

Challenges

The challenges that are associated with AI project management tools are closely related to AI ethics and security issues, such as:

• LLM security
• Responsible AI: 4 Principles & Best Practices
• Bias in AI: Examples & 6 Ways to Fix it

These issues can be prevented by using tools like AI governance tools, LLM security tools, responsible AI platforms, and privacy enhancing technologies.

Further reading

Discover other relevant use cases of AI and GenAI tools:

• 100 AI Use Cases with Real-Life Examples
• Enterprise Generative AI: 10+ Use Cases & Best Practices

External sources

• 1. Introducing AI-powered Trello - Work Life by Atlassian.
• 2. Asana Help Center.
• 3. Smartsheet AI tools empower teams to do more | Smartsheet. Smartsheet
• 4. Introducing monday AI assistant! 👨‍💻 - New Features - monday Community Forum.
• 5. ClickUp AI Review: A Guide to AI-Powered Project Project Management - UpSys Blog. UpSys Consulting
• 6. Notion AI - Early Review - Ashley Firth.
• 7. Generative AI – Wrike Help Center.
• 8. Marketing Agency Project Management Template - Free to Use | Airtable. Airtable
• 9. Welcome to the Next Era of Loom | Loom Blog. Loom
• 10. Smartsheet AI tools empower teams to do more | Smartsheet. Smartsheet
• 11. Smartsheet AI tools empower teams to do more | Smartsheet. Smartsheet
• 12. Automate without limits | Zapier.
• 13. Meeting Notes - Real-time, Shareable, Secure | Otter.ai.