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ERP
Updated on Apr 28, 2025

ERP Pricing in '25: 5 Vendors, 5 Models & 6 Factors to Consider 

ERPs are popular for providing end-to-end solutions, with the ERP market projected to reach ~$52bn in 2024.1 However, 47% of organizations faced cost overruns in their ERP implementations in 2023, often due to unclear pricing 2 This article explores ERP pricing models, factors influencing costs, and the pricing structures of 5 vendors.

Pricing of 5 ERP software

Last Updated at 06-03-2024
VendorImplementation CostsCustomization CostsIntegrations CostsTraining & Support Costs

Acumatica*

$65.000 – $90.000+

$5,000 – $50,000 in total

$2,000 – $15,000+

$2,000 – $10,000

Dynamics 365

Small Business $10,000- $30.000.
Medium-Sized Business: $30.000 – $75.000
Large Business: $75.000- $200.000

$6,000-$26,000**

N/A

$3.500+

Netsuite***

$25,000 – $100,000+

$150-225 per hour

$0-$3,000+

$2,500 – $15,000

SAGE

Starting from:
$5,000 for (one-time)

$10.000 for custom implementation

Starting from $1,000 (one-time fee)

$300/month+

SAP ERP****

$25,000 – $100,000

N/A

N/A

N/A

*The data in the table is extracted from one of Accumatica’s partner organizations.3

**The costs can differ depending on the modules. For detailed analysis, check the table below.

***The data in the table is extracted from one of NetSuite’s partner organizations.4  

****SAP mostly offers higher pricing modules that include customization, training, and integration costs. Check out the tables below.5   

Table features:

  • The ERP software in the table were selected based on their popular use and the breadth of services they offer.
  • The vendors are sorted according to alphabetical order.

5 ERP software pricing models 

1- Accumatica

Last Updated at 06-03-2024
Cost CategoryApproximate Costs

Licence Based

SaaS Subscription: $1,000 – $20,000 per month
Private Cloud: $1,200 – $22,000 per month
On-Premises: $20,000 – $200,000+

User Licences

Full user: $50 – $200 per user/month
Limited user: $20 – $50 per user/month

Modules and Suites

Financials: $5,000 – $50,000
Distribution: $5,000 – $40,000
Manufacturing: $10,000 – $60,000
Customer management: $4,000 – $20,000

Implementation

Consultation: $5,000 – $20,000
Data migration: $3,000 – $15,000
Customization: $5,000 – $50,000+
Training: $2,000 – $10,000
Quality Assurance: $3,000 – $10,000

Hardware

Servers: $5,000 – $20,000+
Network Equipment: $1,000 – $5,000
User Devices: $500 – $2,000 per device

Ongoing Costs

Maintenance: $1,000 – $5,000 per month
Upgrades: $3,000 – $20,000+

Third-Party Integrations

$2,000 – $15,000+

2- Dynamics 365

Due to the comprehensive pricing structure of Dynamics, we have created 3 tables:

  • the first table explains the pricing structure only in the Sales industry,
  • the second table explains the pricing structure in other industries,
  • and the third table explains the pricing structure only in the service industry.
Last Updated at 06-03-2024
SalesSales ProfessionalSubsequent qualifying Dynamics 365 app

Sales Professional

$65 per user/month

$20 per user/month

Sales Enterprise

$95 per user/month

$20 per user/month

Sales Premium

$135 per user/month

$135 per user/month

Microsoft Relationship Sales

$162
per user/month

$162
per user/month

Last Updated at 06-03-2024
IndustryPrice

Finance

Basic: $180 per user/month
Subsequent: $30 per user/month

Premium $300 per user/month

Marketing

From $1,700 per tenant/month
$1,000 2 per tenant/month

Supply chain

Supply Chain Management: $180 per user/month
Subsequent: $30 per user/month

Supply Chain Management Premium: $300 per user/month

Intelligent Order Management: From $300 per 1,000 orders lines/month

Project management

$120 per user/month
For subsequent: $30 per user/month

Human resources

$120 per user/month
For subsequent : $30 per user/month

Customer data platform

Customer Insights: $1,700 per tenant/month
For subsequent: $1,000 per tenant/month

Commerce

Commerce: $180 per user/month
For subsequent: $30 per tenant/month

Fraud protection: $1,000 per tenant/month

Last Updated at 06-03-2024
ServiceFirst Dynamics 365 appSubsequent qualifying Dynamics 365 app

Customer Service Professional

$50 per user/month

$20 per user/month

Customer Service Enterprise

$95 per user/month

$20 per user/month

Field Service

$95 per user/month

$20 per user/month

Field Service Contractor

$50 per user/month

$50 per user/month

Field Service Resource Scheduling Optimization

$30 per user/month

$20 per user/month

3- Netsuite

Last Updated at 06-03-2024
Cost CategoryPrice

NetSuite Mid-Market Edition

Monthly Cost: $2,499
Annual Cost: $29,988

User License Costs

For 15 users:
Cost Per User: $129 per month
Total Monthly User Cost: $1,935
Annual User Cost: $23,220

Advanced Inventory Management

Monthly Cost: $499
Annual Cost: $5,988

One-Time NetSuite Implementation Cost

$65,000

4- SAGE

Last Updated at 06-03-2024
Cost TypePricing

Base Package

Monthly Subscription: $1,000
Annually: $10,000

Additional Modules

Advanced CRM Integration: +$200/month
Project Accounting: +$250/month
Inventory Management: +$150/month
Multi-entity Management: +$300/month

User Based

Base Package includes 5 users
Each additional user: +$50/month

Implementation and Training

Standard Implementation: $5,000 (one-time fee)
Custom Implementation: starting $10,000
Training Sessions: $500 per session (up to 10 participants)

Support and Maintenance

Standard Support: Included with the base package
Premium Support (24/7 phone support, priority response): +$300/month

Data Migration

Basic Data Migration: $2,000
Complex Data Migrations: Starting from $5,000

Volume of Transactions

Every additional 1,000 transactions apart from base: +$100/month

5- SAP ERP

Last Updated at 06-03-2024
Cost TypePrice

Business-One Professional

$3,213 each

Business-One Limited

$1,666 each

Business-One Starter

$1,357 each

SAP Cloud Multi-Tenant Professional

$188 per user/month

SAP Cloud Multi-Tenant Limited

$112 per user/month

SAP Cloud Multi-Tenant Starter

$110 per user/month

SAP Cloud Single-Tenant Professional

$219 per user/month

SAP Cloud Single-Tenant Hosted Limited

$158 per user/month

SAP Cloud Single-Tenant Starter

$149 per user per month

SAP Business One Cloud Express Edition PaaS model

Financial Only: 
$645 base fee
$185 Pro
$135 Limited per user/month

SAP Manufacturing: $840 base fee
$220 Pro
$170 Limited per user/month

Field Services:
$780 base fee
$210 Pro
$160 Limited per user/month
*
Basic Distribution/Retail/Service: 
$1200 base fee
$295 Pro
$245 Limited per user/month

Advanced Distribution:
$1300 base fee
$305 Pro
$255 Limited per user/month

6 factors influencing ERP Pricing

Software licensing models (perpetual vs. subscription)

ERP software can be licensed either through a perpetual license, where a one-time fee is paid for indefinite use, or a subscription model, where a recurring fee is paid regularly. The choice between these models impacts the total ERP software cost over time.

Number of users and access levels

The ERP cost is influenced by the number of users who need access to the system. Different access levels, such as basic users versus administrators, also play a role in determining the cost.

Customization & integration

The extent to which an ERP system needs to be customized to fit specific business processes and integrated with existing systems affects the overall ERP project cost. More customization and complex integrations generally lead to higher costs.

Implementation & training costs

Implementing an ERP solution involves several costs, including setting up the system, migrating data, and configuring the software to meet business requirements. Training employees to use the new system can also contribute to the implementation costs.

Maintenance & support fees

Ongoing maintenance and support are necessary to keep the ERP system operational and up-to-date. These fees cover regular updates, troubleshooting, and technical support, adding to the long-term ERP costs.

Hosting options (On-premise vs. cloud)

ERP systems can be hosted on-premise, where the organization manages its own hardware and infrastructure, or in the cloud, where the ERP vendor handles hosting. Cloud ERP often involves a subscription-based pricing model, while on-premise solutions may require higher upfront costs for hardware and infrastructure.

5 Types of ERP pricing models

Perpetual licensing

This model involves a one-time payment for indefinite use of an ERP software.

  • Advantage: One-time payment for indefinite use of the ERP software can lower long-term costs.
  • Disadvantage: High initial investment increases the ERP implementation costs and impacts the ERP budget.

Subscription-based pricing

This model requires regular, recurring payments over time.

  • Advantage: Regular, smaller payments make it easier to manage cash flow and ERP costs over time.
  • Disadvantage: Total cost may be higher over the long term compared to a perpetual license.

Tiered pricing structures

  • Advantage: Different tiers allow organizations to choose a plan that fits their specific needs and scale as they grow.
  • Disadvantage: Moving to a higher tier can increase costs significantly, impacting the ERP budget.

Usage-based pricing

This model offers different pricing tiers based on the features and services included.

  • Advantage: Costs are based on actual usage, which can be beneficial for organizations with variable usage patterns.
  • Disadvantage: Unpredictable usage can lead to fluctuating costs, making it challenging to maintain a stable ERP budget.

Hybrid pricing models

This model charges based on the actual usage of the ERP system.

  • Advantage: Combines elements of different pricing models that offers flexibility in managing ERP costs.
  • Disadvantage: Complexity in understanding and managing the different components of the ERP pricing structure.

Hidden costs in ERP implementation

Data migration expenses

Transferring existing data into the new ERP system can be time-consuming and complex, adding to the overall ERP cost.

Customization costs

Modifying the ERP system to fit specific business processes, such as inventory management or customer relationship management (CRM) can significantly increase the total cost. (data)

Ongoing maintenance and upgrade fees

Regular updates, technical support, and necessary upgrades involve ongoing costs that contribute to the long-term expenses of ERP solutions.

User training and change management

Training employees to use the new ERP system and managing the organizational change process incurs additional costs, impacting the overall ERP budget.

5 factors to consider with ERP pricing

  • Request detailed quotes: Ask ERP vendors for detailed quotes that break down all costs, including licensing, customization, implementation, and ongoing maintenance.
  • Evaluate total cost of ownership: Consider the total cost of ownership, including hidden costs such as data migration, training, and upgrades, to understand how much the ERP solution will cost over its lifespan.
  • Negotiate terms and pricing: Engage in negotiations with ERP vendors to secure the best possible pricing and favorable terms, potentially lowering the overall ERP implementation cost.
  • Check vendor support: Assess the quality and availability of vendor support and services, as poor support can lead to increased costs and disruptions in the long run.
  • Evaluate future scalability: Ensure the ERP solution can scale with your business needs without incurring blocking costs for your business for future requirements.

What is ERP software?

Enterprise resource planning (ERP) software serves as a business solutions that allow organizations to manage, connect, and facilitate data flow across various business processes, including:

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Cem has been the principal analyst at AIMultiple since 2017. AIMultiple informs hundreds of thousands of businesses (as per similarWeb) including 55% of Fortune 500 every month.

Cem's work has been cited by leading global publications including Business Insider, Forbes, Washington Post, global firms like Deloitte, HPE and NGOs like World Economic Forum and supranational organizations like European Commission. You can see more reputable companies and resources that referenced AIMultiple.

Throughout his career, Cem served as a tech consultant, tech buyer and tech entrepreneur. He advised enterprises on their technology decisions at McKinsey & Company and Altman Solon for more than a decade. He also published a McKinsey report on digitalization.

He led technology strategy and procurement of a telco while reporting to the CEO. He has also led commercial growth of deep tech company Hypatos that reached a 7 digit annual recurring revenue and a 9 digit valuation from 0 within 2 years. Cem's work in Hypatos was covered by leading technology publications like TechCrunch and Business Insider.

Cem regularly speaks at international technology conferences. He graduated from Bogazici University as a computer engineer and holds an MBA from Columbia Business School.

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