Best RPA Managed Service (RPA MSP) Providers in 2025

A survey revealed that 45% of businesses are planning on partnering with managed service providers, especially for outsourcing IT functionalities.¹

However, with the predictions that RPA will become an embedded feature in many platforms, we expect more IT-oriented MSPs to provide RPA functionalities as one of their main services.²

See why businesses are partnering with MSPs to provide RPA as a service, and the benefits and challenges of doing so.

Figure 1: Popularity of the term Managed service providers across 10 years based on Google Trends

RPA Managed service landscape

RPA managed service contains two types of providers:

• RPA vendors that deliver RPA managed services
• Managed service providers that provide RPA as a Service.

Here is a table showing the top players sorted in alphabetical order:

Note that vendors with links are the sponsors.

Sponsored:

Argos Labs’ no-code RPA allows you to create, run, and manage your software robots. The major differentiating factor of Argos Labs is their POT SDK toolset which is open-sourced and Python-compatible. The expected benefits of using Argos Labs’ platform include:

• Fully customizable low-code platform to meet customers’ needs
• Affordable license schemes for different business needs
• Entry-level engineers and citizen developers can run the tools

How can MSPs tackle RPA adoption challenges?

Although RPA adoption is increasing exponentially, businesses still face challenges when implementing RPA. This is why more businesses are turning to MSPs which provide RPA as a Service to tackle issues regarding:

1. Adoption cost

On average, a single bot may cost an organization $5,000-$15,000 annually, and a lot of businesses tend to underestimate the cost of implementation. A Deloitte survey revealed that 37% of organizations said their expectations of cost to implement were not met.

MSPs that provide RPA as a service tend to already have implementation infrastructure of:

• Platforms and bot licenses are compatible with most businesses.
• Bot templates can be customized according to different business processes.
• On-premise and/or cloud storage for archiving training data and bot event logs.

Learn more about RPA pricing.

2. Talent acquisition

Implementing customized RPA solutions requires experience in RPA development and testing. However, RPA is a relatively emerging technology with a limited number of skilled RPA developers in the market. Relying on MSPs can reduce business costs for RPA talent acquisition and training, as well as provide them with higher levels of RPA skills and certifications. A 2020 survey revealed that:

• 37% of RPA developers at consulting and managed service firms have more than three years of experience working in RPA, versus 26% of those who are working in-house.
• 86% of consultants are RPA-certified, versus 75% of in-house employees.

3. Time to solution roll-out

It is reported that RPA pilot projects often take 4-6 months instead of the expected 4-6 weeks because businesses fail to identify the right processes to automate and/or don’t have enough knowledge about their as-is processes. RPA-focused MSPs help businesses overcome time management issues because they:

• Reduce time to build RPA infrastructure.
• Reduce time to acquire and train talents.
• Provide consultancy regarding processes to automate.
• May have industry-specific experience and, thus, can have reusable bots specific to the business functions.

4. Bot maintenance

RPA implementation requires frequent and ongoing testing and maintenance even after solution roll-out. This may be difficult if businesses don’t have an IT team dedicated to RPA development and maintenance. Relying on RPA MSPs can reduce post-implementation pitfalls, as they:

• Modify and maintain bots when business processes or underlying interfaces change.
• Provide up-to-date information about data regulations and update bot credentials accordingly.
• Track bot performance and monitor solutions for recurring errors.

What can RPA managed services provide?

RPA-focused MSPs can automate numerous processes according to business needs, such as:

• RPA for finance:
  • Account payable and receivable
  • Reporting
  • Financial planning and forecasting
• IT functions:
  • Data management and warehouse automation
  • Network management and server monitoring
  • Cybersecurity measures
• HR functions:
  • Candidate sourcing
  • Interview scheduling
  • Onboarding and offboarding
  • Travel & Expense management
  • Payroll management

Tip for business: When choosing an RPA-focused MSP, it is critical to choose an MSP with industry-specific experience, and explore their portfolio and clients’ stories. This will help businesses quickly discover processes to automate, decrease time for solution roll-out, and understand business-specific automation advantages and challenges.

Recommended reading

MSPs themselves are leveraging RPA to automate some of their processes in order to optimize costs and overcome time zone differences. Explore in our in-depth article the 3 issues that managed service providers can tackle with RPA.

To learn how RPA works, read our comprehensive articles about RPA’s underlying technologies:

• RPA Architecture: In-Depth Guide to How RPA Works
• Underlying Technology of RPA & Web Scrapers: Screen Scraping
• OCR for RPA: How RPAs can understand unstructured data

And if you want to leverage an RPA solution in your business, scroll through our data-driven list of RPA providers and other automation solutions.

External Links

• 1. “Information Security Study – Market Dynamics“, 451 Research – TheInfoPro, retrieved on November 4, 2024.
• 2. Predictions 2021: Automation Becomes A Business Imperative. Forrester